A column on the Budget page shows a number that does not match what you expected. Maybe Invoiced on a line is too low compared to what you have actually paid. Maybe a category total is higher than the children seem to add up to. Maybe the project total is off by exactly one invoice.
A column on the Budget page shows a number that does not match what you expected. Maybe Invoiced on a line is too low compared to what you have actually paid. Maybe a category total is higher than the children seem to add up to. Maybe the project total is off by exactly one invoice.
A document is sitting in Needs review and is not being counted yet. Needs review is a "we are not sure, we need you" state — until you confirm, the document does not contribute to any budget line. One unconfirmed invoice for €8,400 is enough to make a category look way under-spent.
The fix: Open Files and look for the amber Needs review strip at the top. Tap it to filter to just those documents, then walk them in order — see reviewing and correcting what the AI extracted. As soon as you confirm each one, the budget recalculates.
An invoice is not linked to any budget line. Hemma extracts amounts but does not assume which budget line they belong to — that is your call. An invoice that has never been linked sits in Files → To link and contributes to nothing on the Budget page. See linking an invoice or quote to a budget line.
An invoice is linked to the wrong budget line. Open the invoice, tap Edit linking, and check each line item's target. A common pattern: the AI suggested a sensible-but-not-quite-right line and you confirmed too quickly. Re-pick the right line and save.
A split adds up to less than the line item. When one invoice line is split across multiple budget lines, the splits should sum to the full amount (within a cent). If you under-split, the remainder never lands on any budget line. Open the invoice, look at any line item card with an amber strip, and either add a split row or extend an existing one. See splitting one invoice across multiple budget lines.
You confused net and incl-VAT. Hemma's budget runs on incl-VAT throughout. If you typed your budgeted numbers as net, every linked invoice will look ~20% over what you expected. The fix is to redo the budgeted numbers as incl-VAT — that is what comes out of your bank account anyway. See net, VAT, and total.
A category total includes lines you forgot were under it. Category rows roll up every descendant, including ones not visible because the tree is collapsed. Expand the category fully and you usually find the line that explains the difference.
An imported budget mapped to a parent line, not a leaf. The mapping wizard can place an imported amount on a category line directly (as a "this category as a whole" estimate). When you later add child lines, the parent's direct amount stays on the parent — it is not re-distributed to children. The total is therefore the parent's own amount plus the children, which can look like double-counting if you forget the parent has its own number. Open the parent line and check whether it has its own Estimated or Budgeted value; remove it if you meant the children to fully replace it.
The estimated and budgeted columns mean different things. Estimated is the architect's number; Budgeted is what you decided to spend. The signal colour is on Budgeted, not Estimated. If the line is red but the Estimated column looks fine, you are reading the wrong column.
A linked invoice is in the wrong project. If you have multiple Hemma projects, an invoice forwarded with a typo in the project email may have landed elsewhere. Search for the contractor across all your projects. See I can't find a document I uploaded.
If you have walked the list, every invoice is linked, every split totals correctly, and the number is still wrong, email hello@gethemma.app with:
We can trace which links exist on which line items and find the gap.