Your project calendar

01How events get into the calendar

Events have a source that tells you where they came from:

• Document processing — when Hemma processes an invoice or quote, it extracts due dates and appointment dates and creates calendar events automatically. An invoice due on 15 March becomes a calendar event without you doing anything.
• Captures — when you capture an event-type note (a site visit, a delivery), Hemma creates a calendar event from it.
• Manual — events you create yourself from the calendar screen.
• Google Calendar sync — events created or edited in your synced Google Calendar appear here too. See syncing your project to Google Calendar.

02Event types

The calendar uses seven event types:

Type	What it represents
Invoice due	Payment deadline for an invoice
Payment	Expected payment or bank transfer
Contractor visit	Site visit, meeting, or appointment with a contractor
Delivery	Material or equipment delivery
Inspection	EPB, stability, fire, or other technical inspection
Milestone	A milestone with a date attached
Other	Anything that does not fit the above

The event type determines the colour and icon used in the calendar view.

03Creating an event manually

1. Open Calendar in the main navigation.
2. Tap Add event or tap a date directly.
3. Give it a title, choose a type, set the date and optional end date.
4. Save.

Manual events sync to Google Calendar if you have it connected.

04Editing or deleting an event

Tap any event to open its detail. Edit or delete from there. Changes to Hemma events sync to Google Calendar within two hours.

05Common questions

An invoice due date is wrong. The date was extracted from the document. Open the invoice detail and correct the extracted date. The calendar event will update automatically.

I created an event in Google Calendar but it's not showing in Hemma. Google Calendar sync runs every two hours. Wait for the next sync cycle. Make sure you added the event to the Hemma — [project name] calendar, not your personal calendar.

Can I see other team members' calendars? All members share the same project calendar. Events added by any member are visible to everyone.

06Related

• Syncing your project to Google Calendar
• Notes, todos, and quick capture
• How AI reads your documents